Tired of wasting time and resources managing and indexing incoming documents?

Meet IDA — Intelligent Document Assistant — DataCare’s innovative AI document indexing solution that automates the tedious tasks of sorting, classifying, and extracting key details from your correspondence. Whether paper or electronic, IDA seamlessly integrates into your workflows to deliver faster, more precise results at a fraction of the cost.

Stop wasting time. Start automating.

IDA is designed to solve the most time-consuming and error-prone challenges in medical document management. From healthcare professionals to insurance agents, businesses of all kinds benefit from IDA’s ability to:

• Automatically Organize Documents: Sort incoming correspondence—emails, faxes, and scanned pdf files—into categories like medical, legal, or administrative.
• Extract Key Information: Capture critical details such as names, claim numbers, and dates, reducing manual input errors.
• Streamline Workflows: Forward documents to the appropriate system, team, or patient file eliminating bottlenecks and improving efficiency.
• 24/7 Processing: IDA operates beyond standard business hours to deliver results when you need them most.

By replacing manual processes with intelligent automation, IDA optimizes efficiency, reduces operational costs, and minimizes human error.

IDA leverages advanced AI and machine learning algorithms to deliver exceptional accuracy in document indexing. Its ability to analyze, classify, and extract key details ensures faster, more reliable workflows. One key feature of IDA is its ability to pend specific document types for manual review based on configurable rules, allowing for greater control over critical processing steps. The results from IDA’s processing are saved as defaults in our ScanBox, enabling users to perform additional tasks as needed — such as setting up a new claim in the system. IDA continually refines its understanding by learning from historical data, achieving precision levels that outperform manual methods.

For one client, handling 35,000 incoming documents every week—including emails, faxes, and scanned files—was a monumental challenge. Managing this volume required 20 full-time clerical employees working tirelessly to sort, categorize, and enter information manually.

IDA revolutionized their workflow. By automating classification, extracting key information, and integrating directly into their system, the client achieved:

1. Faster Turnaround: Documents were processed in seconds, not days.
2. Lower Costs: Reduced dependence on clerical staff, saving both time and money.
3. Scalable Efficiency: A system capable of handling increasing document volumes without additional labor.

The result? Increased efficiency, reduced costs, and a scalable process that supported their growth.

IDA isn’t limited to one type of medical-related business. It’s designed to meet the administrative needs of various types of organizations that depend on efficient medical document indexing and management. With DataCare’s extensive medical management expertise, IDA is perfect for high-impact companies that process volumes of documents such as:

• Medical Insurance
• Workers’ Compensation
• Medical Records Management

Whether your organization deals with thousands—or tens of thousands—of documents weekly, IDA scales to meet your needs.

Unlike standard AI tools, IDA is customizable to your organization’s systems and document management needs. This “hybrid intelligence” approach delivers the best of both worlds: automation you can trust, with built-in safeguards to maintain quality and compliance.

Stop wasting resources on outdated, manual processes. With IDA, you’ll save time, reduce costs, and unlock a smarter sort and manage your organization’s documents.

Book a demo today and see how IDA can streamline your document indexing, workflows, and management.